Your club’s records. Looked after.

Each club’s records stay separate.

Access controls separate clubs’ data at both the application and database levels. Member ID numbers are encrypted in storage, with access limited to the roles that need them and a record of who viewed them.

A trail you can follow.

Financial entries keep their history. Corrections are recorded as reversals, and price overrides require a reason and the right staff permissions.

Your records leave with you.

Your club can request a full export in open formats. Your accounting books stay in Xero or Sage, and your member register, ledger and history can be taken with you.

Agree the housekeeping first.

Before member records are loaded, we agree hosting location, backups, staff access and a written data-handling agreement with your club. The published product setup uses managed database hosting with daily backups.

A changeover your team can check.

We work through the move together. Your club decides when it is ready to switch.

• Walk through your membership categories, subs and booking rules
• Agree setup, migration and the cost of the trial period in writing
• Import and check your existing records
• Run alongside the current system and compare month-end
• Switch after your club signs off the results

Keep the jobs that already work.

Your official handicap process carries on while we check the rest. Specialist requirements, such as a full kitchen system or access control, are discussed and scoped with your club.

The HNA connection needs separate approval and credentials. Read the current position before making a decision.